Privacy and cookies
Privacy
What this website collects, what it does not, and your rights.
This privacy and cookie policy explains how The Neighbour’s Table handles personal information on theneighbourstable.ca. It takes effect on the date it is published on this site and replaces any earlier version.
The Neighbour’s Table is a student-run nonprofit. Chapters at Canadian high schools ask farms one question, whether they have produce they cannot sell, and hand every yes to a food bank or food rescue organization that collects it with its own vehicle. The organization is responsible for this website and for any personal information collected through it. Questions about this policy, or about information we hold, go to andrew.sun.adair@gmail.com. We answer privacy questions in writing, and we will tell you who dealt with your request.
This policy covers theneighbourstable.ca and the email address published on it. It does not cover other websites we link to. Where this policy says we, it means The Neighbour’s Table, including HQ and every chapter.
We collect very little.
The website is a set of plain informational pages. It does not ask you to create an account, sign in, or set a password.
Our host records standard server logs when a page is requested: the IP address making the request, the date and time, the page or file served, the response code, and the browser and operating system reported by your device. These logs exist so the site stays available and secure. We read them in aggregate to see which pages are used. We do not use them to build a profile of you.
We do not collect location data, advertising identifiers, biometric data or device fingerprints. We do not buy personal information from anyone, we do not sell it, and we do not trade it. There is no advertising on this site.
Nothing here is sold.
A cookie is a small file a website asks your browser to store. This site sets no advertising cookies and no tracking cookies of any kind.
The pages on theneighbourstable.ca are static. In normal use they set no cookies at all. If a cookie is ever needed to make the site work, for example to remember that you dismissed a notice or that you prefer reduced motion, it will be a strictly necessary cookie, stored on your own device, readable only by this site, and named in this policy before it is used.
You can block or delete cookies in your browser settings at any time. Because this site relies on none, blocking them changes nothing about how it works. No social media buttons on this site load code from another company.
No tracking cookies. None.
We run no third party analytics on this website. There is no Google Analytics, no tag manager, no tracking pixel and no embedded social media tracker.
What we know about how the site is used comes from the server logs described above, summarized as counts: how many times a page was requested, and which pages are requested most. Those summaries carry no name, no email address and no identifier that points at a person. We do not follow visitors from one site to another, and nothing on this site helps anyone else do it.
Some pages link out to research published by other organizations. Once you follow a link you are on their website, under their privacy policy, and we have no control over and no access to what they collect.
We do not track.
The direct way to reach us is email. When you write to andrew.sun.adair@gmail.com you decide what to tell us, and we use it only to reply.
A message usually contains a name, an email address, and whatever the sender chose to write: a farm and its region, a school that wants to open a chapter, a question from a journalist. We use that information to answer, to arrange the work being discussed, and for nothing else.
We do not run a mailing list or send newsletters.
Chapters keep a farm record for each farm they contact: the farm’s name, its business email or business phone as published, the source where it was published and the date it was checked, the assigned area, the dates of first contact and follow-up, the outcome, any organization the farm was introduced to, and the initials of the Outreach Editor who checked the email. Chapters never collect a personal home address, a personal mobile number, a personal email address or anything from a personal social media profile. A farm sees the sending student’s first name, last initial and school email account.
Student information (name, grade, role, school email, attendance and hours, and the signed consent form) is kept by the chapter at its school. Every member under 18 needs a parent or guardian consent form. HQ receives only the names and school emails of the Chapter Lead, the Deputy Lead and the Teacher Advisor, and the principal’s name and school email from the chapter’s application.
You choose what to send.
We keep personal information only for as long as there is a reason to keep it, and we review what we hold at the end of each season.
Email correspondence is kept while the matter is live and for twelve months afterwards, so that a farm or a school writing back a season later reaches someone who knows the history. Server logs are kept for ninety days and then deleted. Farm contact records, and the evidence of where each address was published, are kept for at least three years. Student records follow the school’s rules.
Our website and our email are hosted with service providers whose servers may be located in Canada or the United States. Where information is held outside Canada it may be subject to the laws of that country.
Nothing is kept forever.
We do not sell, rent or trade personal information, and we do not share it with anyone for advertising or for any commercial purpose at all.
Information reaches other hands in only two situations. The first is our service providers, the companies that host the website and carry our email, which handle information on our instructions and may not use it for their own purposes. The second is where Canadian law requires disclosure, for example under a court order, and in that case we disclose only what is required.
Chapters are run by high school students under a Teacher Advisor, and much of our correspondence is with young people. HQ does not write to a student one to one: every message to a student copies their Teacher Advisor. We do not knowingly collect personal information from anyone under thirteen, and we delete it if we receive it.
Two situations. No others.
Under Canada’s Personal Information Protection and Electronic Documents Act you have the right to know what we hold about you, to see it, and to have it corrected.
You also have the right to withdraw consent, to ask us to delete what we hold, and to be told why we collected it in the first place. To exercise any of these rights, write to andrew.sun.adair@gmail.com with enough detail for us to find the records. We respond within thirty days. You do not need to give a reason, and we will confirm in writing once it is done.
If we change this policy the new version and its date appear on this page. If you are not satisfied with how we have handled your information, you can complain to the Office of the Privacy Commissioner of Canada.
Ask us. We answer.
This site
theneighbourstable.ca is a set of informational pages. The Neighbour’s Table is a student-run nonprofit. Chapters at Canadian high schools ask farms one question, whether they have produce they cannot sell, and hand every yes to a food bank or food rescue organization that collects it with its own vehicle. The site carries no advertising and no tracking.
Home page
Your rights
You can ask what personal information we hold, see it, have it corrected, or have it deleted. Write to andrew.sun.adair@gmail.com and we will respond within thirty days, in writing.
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Get involved
Farms, students, schools and food banks who want to work with us send us only what the work needs: a name, a way to reply, and the region they are in.
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